On The Day – FAQ

When can we arrive?

The gates to the site will be open from 9.10am. Please do not arrive early as you will be unable to access the site.

Where do we go on arrival?

Parking is very limited at the Be Prepared site. On site parking is prioritised for our volunteers who are camping, minibuses and blue-badge holders. If you require parking on site due to mobility issues please get in touch.

Young people and leaders who are being dropped off should be dropped off at Oldfield School on the Kelston Road (there will be marshalls to escort groups along the road to the campsite. Limited parking is available East of the school, or on Penn Hill Road. If no minibuses are booked in we may be able to provide a small amount of on site parking for leaders.

What do we need to bring?

Each participant will need to bring waterproofs, a water bottle, and a packed lunch.

What should we wear?

Where possible, participants should be in uniform or branded clothing. Either walking boots or wellies is a must if the ground is slightly damp.  Appropriate waterproofs and/or sun protection should also be worn.

Are Refreshments Available?

Tea and Coffee, and soft drinks, will be available for leaders throughout the day. During morning and afternoon breaks and lunch, squash will be available for the young people (plus biscuits during the breaks). There will be a tap for the filling of water bottles.

What time does the event finish?

The event finishes at 3.45pm. Please ensure that all your members are off site by 4pm so that we can get the main event site packed down.

Are consent forms required

The requirements for Consent Forms are as per your “organisation”. Guides are therefore required to provide consent forms which should be handed in to the event organisers.

Scout Leaders should ensure that they have parental consent via their normal means for participants to attend (this could be verbal, via an online signup, etc). There is no requirement to provide a paper consent form.

All leaders are responsible for ensuring they have emergency contact and medical details for their members.

Can we have a copy of the Be Prepared Risk Assessment

You can download a copy of the risk assessment here:
Be Prepared Risk Assessment Form